To strengthen our growing team, we are looking for an energetic and self-motivated individual to support the company’s founders. The duties of this role cover key client communications, including managing client communications, connecting with existing and previous clients, responding to client inquiries, communicating with clients to identify their needs, coordinating and supporting sales meetings and workshops, managing contracts and managing invoices.
Advanced client coordination, facilitating swift set-up of client meetings, ensure fast responsiveness to inquiries;
Email management (where applicable);
Client facing position, external client handling;
Gate keeping both in person and over the phone;
Meetings, conference calls, telepresence set up – externally;
Finalize complex travel arrangements;
Become an integral part of business, understand company priorities and founders’ expectations;
Ensure distribution lists and client contacts are accurate and regularly updated.
Professional client handling and relationship building with all client groups;
Full competency in coordinating diaries with external clients, good judgment and an understanding of competing priorities;
Strong, executive communication style;
Previous experience in an Executive Assistant, Personal Assistant and/or client service role preferred;
Has an understanding of the project and program industries, e.g. construction, IT, energy (optional).
The position reports directly to the CEO of our company. The position is part-time, required is at least 10 hours per week, the workload will be reviewed after a short trial period. The working hours and location are flexible but require managing a global client base and can be adjusted to suit applicant’s needs. We expect the applicant to be self-employed.
More information about the company can be found at: www.oxfordglobalprojects.com
Please send your application to email@example.com with “Client Outreach Manager Application” in the subject of your email.